How It Works Out Is A Mystery: Behind the Scenes Planning for Any Event
One of the things that anyone planning an event learns quickly is that things don’t always go smoothly, but there are some ways to plan for the unexpected curveballs that come along with any event, large or small. A good mantra for any planner is, “it’ll all work out, I don’t know how, it just will.”
The first thing any planner should have is a strategy. Sitting down with the client or other individuals involved in the event to prepare for the day is invaluable. Planners should focus on budget, location, and an action plan timeline as part of their strategy. This process is a good time to delegate tasks and decide what is possible between planning and execution. Keep focus on the most important aspects of the day. Little details can be added as time allows later in the process. Don’t forget to take attendees into account during the planning process. Guest comfort and entertainment should be high on the list of priorities.
When deciding upon a strategy it is important to plan for the worst, but hope for the best. Outdoor events are a perfect example of this. Never plan an outdoor event without a plan for inclement weather. Rain, snow, high winds and even extreme heat can make a beautifully organized outdoor event miserable for guests, so make sure there is a plan in place for moving things indoors if necessary.
One thing to keep in mind when planning eve