COVID-19 Informed Consent Before Entering Facility

Thank you for continuing to support the Gateway Conference Center by attending, holding or providing a service to events held at our facility. As we open our doors throughout this time of coronavirus, we are practicing and ensuring that all health and safety protocols are being followed for our clients and their guests.

 

As with the transmission of any communicable disease like a cold or the flu, you, your guests and/or your staff may be exposed to COVID-19, also known as “coronavirus” at any time or in any place. Be assured that we have been following state and federal regulations and recommended universal personal protection and disinfection protocols to limit transmission of all diseases in our venue and continue to do so.

 

Despite our careful attention to sterilization, disinfection and use of personal barriers, there is still a chance that you, your guests and/or your staff could be exposed to an illness in our venue, just as you might at any public location. Social distancing nationwide has reduced the transmission of the coronavirus. Although we have taken measures to provide social distancing in our venue, due to the nature of the event you are attending and/or working, it will be your responsible to ensure you, your guests and/or your staff are maintaining social distancing, proper sanitation and will adhere to the COVID-19 Terms of Agreement.

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COVID-19 Facility Tour Requirements

• (Beginning 06/29/2020) Tours can be scheduled Tuesday - Thursday from 8:30 AM - 4 PM

• Do not enter facility if you have the following:

  • fever

  • shortness of breath

  • persistent cough

  • exposure to COVID-19

• Observe the following while touring the facility:

  • ​wash or sanitize hands frequently

  • sneeze or cough into a cloth or tissue

  • avoid hand shaking / any unnecessary physical contact

  • maintain social distance of 6 feet

  • wear a mask

• Tours will be limited to two individuals.

• All tours must be scheduled before arriving on-site.

• Both individuals touring should arrive at the same time.

• Gateway staff will be wearing a mask and social distancing during the tour.

• Tours will not exceed one hour from scheduled time. (if appointment is scheduled for 3 PM, it will not extend past 4 PM)

• Tours will not exceed normal Gateway Conference Center business hours.

• Payment by check, money order or credit card is preferred at this time.

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COVID-19 Renter's Terms of Agreement

• Renters will be required to sign a COVID-19 Terms of Agreement. Click Here.

• Social distancing is encouraged through room layout and renters are encouraged to stagger times of guest arrival/exit and discourage large groups congregating in common areas such as parking lots, lobbies and solariums.

• Any event with a buffet are encouraged to have staff on-site to serve the food.

• Self-serve beverage (teas, water, lemonade, etc) and/or ice stations are discouraged. Renter should ask caterer or assign one person to fill each cup with ice and/or beverages

• Renters must communicate the following to their guests:

  • Do not enter facility if you have a fever, shortness of breath or persistent cough

  • Do not enter facility if you have been exposed to COVID-19

  • Wash or sanitize hands frequently

  • Sneeze or cough into a cloth or tissue

• Renters must recommend the following to their guests:

  • Please maintain a minimum of 6-feet distance

  • Please do not shake hands or engage in any unnecessary physical contact

  • Wearing a mask can prevent the spread of COVID-19

• Renters are responsible for disinfecting anything they bring onsite including, but not limited to boxes, decorations, furnishings, handouts, coolers, dishes/utensils and linens

• Gateway staff is not on-site during events. Renters are encouraged to sanitize frequently touched surfaces such as doorknobs

• Renters are not to remove safety signs or sanitation stations placed around the facility

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• Renters must advise caterers, decorators and bartenders they are to adhere to the facility’s COVID-19 rules provided to the renter and posted in the kitchens.

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COVID-19 Caterer & Service Provider's Terms of Agreement

• Catering / decorating / planning/ bartending staff must adhere to the guidelines below.

• Do not enter facility if you have the following:

  • fever

  • shortness of breath

  • persistent cough

  • exposure to COVID-19

• While in the facility you must:

  • Maintain social distancing

  • Wash or sanitize hands frequently

  • Sneeze or cough into a cloth or tissue and wash hands afterward

  • Not engage in any unnecessary physical contact

  • Wear PPE equipment such as masks and gloves

• Caterers, decorators, planners and bartenders are responsible for disinfecting anything they bring onsite including, but not limited to boxes, decorations, furnishings, handouts, coolers, dishes/utensils and linens

• Caterers and bartenders are responsible for disinfecting their serving space, frequently touched items and hands on a regular basis during the event

• Decorators/planners are responsible for disinfecting any decorations brought on-site.

• Any event with a buffet is recommended to have gloved and masked staff on-site to serve the food. Guests should not handle the serving utensils

• Any events with a buffet are recommended to assist events in maintaining social distancing from each other and from servers while waiting to be served

• Self-serve beverage (teas, water, lemonade, etc) and/or ice stations are discouraged. Caterer / bartender should fill each cup with ice and/or beverages

• Caterers must clean and sanitize the catering kitchen, including sinks, ice makers, ice scoops, warmer and chiller handles, and metal tables before exiting

• Bartenders must sanitize ice maker, ice scoop and serving area before exiting

• Caterers, planners, bartenders and decorators are responsible for bringing their own cleaning/disinfecting supplies such as disinfectant spray, paper towels, and dish towels. Disinfectant must meet CDC guidelines.

• Caterers, bartenders, planners and decorators should set guidelines for staff regarding social distancing

• Bartenders should encourage social distancing while standing at the bar

• Caterers, planners and decorators should be aware that renters have been encouraged to maintain social distancing through lessened occupancy and spacing of tables and chairs.